Virtual Board Portals


Board portals are secure platforms that streamline the management of meetings. They enable board members to spend more time focused on governance, and less dealing with petty logistics. A robust board portal also reduces the cost of printing and distribution of material for the board.

Ideally, board papers are distributed two to three days prior to the meeting, so that directors can read them ahead of time. This allows the board to review and discuss each paper in advance. This is also a good time to ensure that all directors are aware about any modifications made to the original report, as well as any new information contained in an update.

Boards have access to a complete set of tools that allow them to efficiently prepare for and conduct meetings, share files, collaborate with colleagues and committees and generate minutes after every meeting. They must also be able to give their stakeholders an all-in-one source of accurate, complete and current documents for the board.

For the best results from your portal, choose a service provider that is able to collaborate directly with your IT department and that takes into account the security requirements of your business. Ensure that the software you choose to use is ISO 27001 compliant, with encryption during transit and at rest, and granular control over access and authentication. It should also offer 24/7 assistance from a dedicated team of specialists. It is also crucial to ensure that your board portal vendor regularly passes external audits and penetration tests.